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Guide for Mentors and Mentees (FAQ)

Dixon House ISP Mentoring Policy and Procedure

Purpose: This policy aims to establish a structured mentoring program that supports professional and personal growth by fostering meaningful relationships between mentors and mentees.

Scope: This policy applies to all individuals participating in the mentoring program, including mentors, mentees, and program coordinators.

Policy Statement
The mentoring program is designed to:

• Provide guidance, support, and encouragement to mentees.
• Facilitate knowledge sharing and skill development.
• Foster a culture of collaboration, inclusivity, and mutual respect.

Participation in the mentoring program is voluntary and based on a commitment to the outlined roles and responsibilities.

Roles and Responsibilities
Mentor Responsibilities:

1. Act as a role model, advisor, and guide to the mentee.
2. Provide constructive feedback and encouragement.
3. Maintain confidentiality of discussions.
4. Dedicate the agreed time to mentoring sessions.

Mentee Responsibilities:

1. Take initiative in driving the mentoring relationship.
2. Be open to feedback and willing to learn.
3. Prepare for meetings with specific questions or topics.
4. Respect the mentor's time and boundaries.

Procedure1.
​Program Registration:

• Interested participants must complete an application form detailing their goals (mentees) or areas of expertise (mentors).

2. Matching Process:

• Dixon House will review applications and assign pairings.

3. Initial Meeting:

• Mentors and mentees will participate in an introductory session to establish goals and   expectations. 

4. Mentoring Sessions:

• Sessions should be scheduled regularly, with a minimum of one meeting per month.
• A minimum of three session is required for each mentoring relationship, unless there are extenuating circumstances which prevent this.
• Meetings can be held in person or virtually, depending on participants’ preferences.
• For additional information, please refer to  Guide for Mentors and Mentees.

5. Mid-Program Evaluation:

• Both mentors and mentees will be asked to provide feedback after two sessions  to ensure alignment with their goals.

6. Program Conclusion:

• Upon completion, mentors and mentees will participate in a closing session to reflect on achievements and provide program feedback.

Code of Conduct
All participants are expected to:

• Treat one another with respect and professionalism - including adhering  to boundaries  agreed upon such as contact outside of sessions
• Ensure confidentiality of all shared information.
• Act with integrity and honesty.

Consequences of Non-Compliance:
Violations of the policy, such as breaches of confidentiality or inappropriate behavior, may result in removal from the program.